VITAL RECORDS
The Vital Records Office of an Embassy or Consulate handles, just as an Italian municipality does, the registration, updating and maintenance of the Vital Records. The Italian Embassies/Consulates receive vital records certificates issued by foreign authorities and send them to Italian City Halls for registration.
Due to the high volume of mail that this Department receives every day, the Italian Consulate cannot confirm receipt of documentation to each person, nor preview the documentation that we receive; instead, please use a tracking number provided by your chosen delivery service. The documentation will be reviewed in due time, and we will let you know then if something is not correct or missing.
The Consulate will send the registration request by certified email to your Comune in Italy within 60 days from when the Consulate has received the complete set of the required documents. You will be CC’d on this e-mail.
After this point, the process is entirely in the hands of the Comune, which will complete the registration procedure, usually within 30 business days. However, this timeframe is highly variable, as it takes more time for larger Comuni (cities as Rome, Milan) to complete the registration procedure.
To request a confirmation of the registration, you MUST always contact the Comune in Italy, as the Consulate does not know when the Comune will complete the registration.
We suggest you to wait at least 7 business days since you have received the certified email (PEC), before emailing the Anagrafe/Stato Civile Office of your Comune to get confirmation of the registration (please use the Italian language in the email).
Instructions and forms:
- Registration of the Birth Certificate for Minors in Italy
- Registration of the Marriage Certificate/License in Italy
- Registration of the Death Certificate in Italy
- Registration of the Decree of Divorce in Italy
- Affidavit of Parentage – Voluntary Acknowledgment of Natural Child
- Instructions To Recognize Adoption of a Foreign Minor Child
- Registration of the Decree and Order of Change of Name In Italy
- Posting of Marriage Banns
Vital records and related documents can be submitted either in person, Monday to Friday from 9am to 12.30pm, or by mail to the following address:
Consulate General of Italy in Chicago
500 North Michigan Avenue, Suite 1850
Chicago IL 60611
Useful Information:
- Where to request the Apostille
- Where to request Vital Records
- Form to request vital records at the “Comune” for italian citizens
Tel.: (312) 467-1550/1/2
italcons.chicago@esteri.it